How to Plan a Veg Fest

The exhibitor hall at Twin Cities Veg Fest 2012

So you want to plan a Veg Fest? It’s a lot of work, but we hope that this site can help you get started! Compassionate Action for Animals, the group behind this site, hosts Twin Cities Veg Fest in Minneapolis, Minnesota, USA, which started in 2012. We’ve received assistance for writing this site from:

Getting Started

The first things you need to do are form a committee and create a budget. Realistically, you need to start at least nine months before the festival. For your first festival, twelve months might be even better.

Next Steps

Once you have a committee and a budget, it’s time to start planning the event details. The first thing you need to do is find a venue and set a date. Then you need to start recruiting sponsors, planning for exhibitors, and planning your advertising.

Three Months Out

Once you’re about three months out, it’s time to start recruiting exhibitors and planning for volunteers.

The Last Month

There’s a lot to do in the month before the festival!

Today is the Day

Wow, that was sure quick. The event is here:

You’re Not Done Yet

Just because the event is over doesn’t mean your work is done.

Return to Step One

After a short break it’s time to start planning the next festival.

Sample Documents

We’ve made a folder on Google Drive with a number of useful sample documents, including a budget, exhibitor and sponsor prospectuses, and spreadsheets for tracking volunteer, exhibitors, etc.

Help Us Improve This Guide

Have you planned a festival of your own? Do you think there’s something we missed or could have down a better job of describing? Maybe you’re just starting to plan your event and you want to know about something we haven’t covered here.

Either way, we welcome your feedback! Please email us and tell us how we can improve this guide!